December 2012 minutes (Petrolia Minor Hockey)

PrintDecember 2012 minutes

PMHA Meeting-December 12, 2012   6:30 pm @ Crabby Joe Restaurant

Regrets: Chad Cox, ken Dwinnel, Christa Mitchell, Chad Crummy

Attending: Chris Fryfogle, Stacey Williams, Gregg MeEachern, Lauri Doig, Lisa Friesen, Kelly Currie, Don Harding, Marcia Stinson, Max Boyd, Charlotte Wright Boyd (appointed), Gary Dupuis

Acceptance of November Minutes: Motion by:  Don Harding Second by: Lisa Friesen

Business arising from previous minutes:

 1. Chris-Squires[email protected] 519-312-1182 (passes?)-no further communication from Squires on this proposal.

 2. Chris and Nick-is the issue about the Midget Rep team and fundraising for previous season resolved (as per Kari Lupton email)-Outstanding

 3. Has there been discussion with Novice Rep and Atom AE team as education on how to proceed with fundraising in the future? Completed

 5. Lauri has contacted Paul Burgess regarding schedule for goalie clinics and cc’d Jeff McLinchey-Jeff has not yet responded to any ice times available (Jeff has been cc’d on all emails)-Late fee monies for 2012-2013 Completed- with tentative date of January 14th

 7. Kari Anderson-Avon Fundraiser in December or February-Lauri has sent this to Christa and Leanne to be contacts for the PMHA fundraiser.

 8.  Request from all teams for Letters of Commitment and Fair Play Pledge forms to be in file for Dec. 1st-less than 1/3 of teams handed them in by this date Reminder email sent again in December and again to four outstanding teams in January requesting completion by January 5th.

 9.  Reminder sent to all coaches/managers of tournament loans due back January 15th

 10. Reminder sent to all managers that budgets were due to Stacey Williams by December 1, 2012

 11.  Television and internet (Gregg)-We will get a bigger router for Wi-Fi for the whole arena and boxing day sales will be explored for TV


 ·         Treasurer Report-Stacey Williams-report attached to original minutes

 Licensing paperwork for BINGO and Lotto 500 requested by Sarnia and Petrolia-Stacey has submitted all documentation

League Fee monies due-one phone call and family must make contact with treasurer by December 21st or player will not be permitted on the ice after December 21st until payment is made

·         Registrar Report-Don Harding

 All rosters and AP’s are complete and up to date

·         OMHA Rep-Max Boyd

Feb 10th –first found- OMHA play downs

March 10th-semi finals

March 31-finals

OMHA Report.

Dodge Caravan for Kids : Person can win a Dodge Caravan and $5000 for their
minor hockey association.

Development cheques for Ryan Fraser and Troy Whitely received

PMHA registered a complaint with OMHA against a referee for improper

·         Shamrock League-Nick Salaris

·         Ford Test Drive Fundraiser (Pee Wee AE)-$5000 made approximately (not final)($3000 to team and $2000 to PMHA)

·         Petrolia Silver stick Update and Volunteers-online signup and fire department to be available at silver stick as their schedule permits

·         No missing game sheets, all games scheduled

Midget all star game-one goalie submitted and waiting on date

Using One DB for all scheduling

Teams cannot proceed past semi-finals and go back to league

·         AP issues (Pee Wee/Bantam/Midget AE
Midget Rep Player Suspension - Update
Atom Rep Meeting and Parent Concern

·         House League Convenor-Gregg McEachern

PMHA has complied with Tri-county; some timbit players can move to tyke with prorated fees; Girls Tyke program to discuss for 2013-14 season

·          Parent Rep/Volunteer/Bingo-Lisa Friesen

Nothing to report

·         Christa Mitchell-Parent Rep Coordinator


Outstanding invoice with Sewlutions, Lisa Friesen to contact Melissa Harris to resolve

·          WOGHL Rep-Marcia Stinson

December 9th is meeting is Delaware

Classifications are Novice C, Atom C, Peewee C, Bantam HL, Midget B-B and Midget C-C

·         Webmaster-Charlotte Wright-Boyd

 Squires Turkey Raffle Friday night and info on website

·         Secretary


.Fair play codes/letters of commitment (teams outstanding  11-reminders have been sent now for 2 weeks-Reminder sent and four teams are outstanding Atom Tri, Bantam Rep (Fair play only), Midget AE and Midget Rep with reminder sent again in January

·         President:  Chris Fryfogle

Atom AE –Referee suspending coach 6 games however issue began with actions of referee

AP process-coach to coach communication first

New Business:

1.      Peewee AE will attend international silver stick in January, PMHA will provide $500 for entrance fee for this team

2.     PMHA hockey moms will provide 1 pin per player for this silver stick

3.     Tryout letter for 2012-2014 will include Fair Play Pledge-players will not be permitted on ice for tryout without both signed

4.     HDCO has penalty free promotion

5.    Motion: Nick Salaris- Midget AE team will compete in Petrolia C silver stick because our members/teams are down in numbers this year and as a goodwill gesture we will pay the registration fee for this team to participate.  Second:  Lisa Friesen  PASSED

Motion to Adjourn: Marcia Stinson                                                Second: Lisa Friesen


Next Meeting: January 10th, 7 pm