August 2012 Minutes (Petrolia Minor Hockey)

PrintAugust 2012 Minutes

PMHA Meeting Minutes                                              August 9, 2012 @ 7pm

Regrets:  Ken Dwinnell, Wendy McLean, Melissa Harris

Acceptance of July 12 minutes: Motion by Lisa Friesen, Second by Don Harding

Motion arising from July 12th minutes:  As per the equipment cheque fee in the July minutes, PMHA would like to amend the date on the equipment cheque to be post-dated to April 1, 2013 and not November 1, 2012.  In addition, equipment fee cheques payable to PMHA will be $250.00 (for Timbit, Tyke and Novice HL teams), and $500 for all Rep, AE and Tri-county teams.

Motion by Chad Crummy, Second by Gregg McEachern-PASSED (This will be added to Coach and Manager Handbook for 2012-2013 season)


1.        Treasurer Report-Stacey Williams

·         Financial report is attached to original minutes

·         PMHA has hired Howlett Accounting to file 2011 Income Tax return

·         PMHA will request that Howlett Accounting conduct a review of PMHMA books for 2011 as well

·         Letter from PMHA to Scotiabank for Treasurer to have viewing privileges for PMHA bank accounts

·         Donation of $70 received from the estate of Ken Campbell, received from Pat Dawson (thank you to be sent from PMHA)


2.        Registrar Report-Don Harding /Lauri Doig/Wendy McLean

·         Midget 32 players/7 goalies; Bantam 38 players/4 goalies; Peewee 44 players/3 goalies; Atom 40 players/8 goalies; Novice 43 players/6 goalies; Tyke 31 players; Timbit-pending totals as registration remains open for beginners

·         Late fee collected from 11 players for total of $1800.00


3.       OMHA Rep-Max Boyd

·         Referee School-PMHA will pay for three candidates

·         NRP forms for AA Sarnia-must contact Max Boyd

4.        Shamrock League-Nick Salaris

·         next meeting is Aug. 13th

·         discuss AE All Star game on Aug. 13th

·         OMHA Banners-price is $160-230 per banner (x 12 banners)-for 50th anniversary

5.       House League Convenor-Gregg McEachern

·         Brooke Telecome-$200 for 100 feet

·         To look in to price for television for upstairs in arena

·         Brad Jacklin-midget goalie willing to help any teams this season


6.       OWHA Rep-Chad Cox

·         Novice 12, Atom 18, Peewee 13, Bantam 5, Midget 27, Senior 13

·         Senior Girls Team- coach must apply via the website by August 15th.  Team must abide by PMHA Rules of Operations and OWHA Constitution for the 2012-2013 season

·         Bantam Girls Team-PMHA is unable to field a full team.  Chad Cox has been in discussions with Mooretown, East Lambton and Lambton Shores to try and secure additional girls. Chad will notify all families.

·         Atom-2 releases requested


MOTION:  Due to the elevated Atom girl registration for the 2012-2013 season, PMHA will grant the 2 releases that have been received by OWHA rep.  Motion by Marcia Stinson, Second by Don Harding  PASSED


7.        Equipment/Clinics-Chad Crummy

·         Jeff Allen Clinic-16  players and 3 coaches registered

·         Goalie Clinics and Shooting/skill clinics-pending ice schedule for Alvinston

·         Bantam Rep letter/jerseys-Chris Fryfogle to pick up and inspect jersey from 2011-2012 Bantam Rep coach

·         Bantam AE jerseys-all returned, one sent for repair

·         Team equipment locker pick dates-to be announced via email to coaches


8.        Parent Rep/Volunteer/Bingo-Lisa Friesen

·         Stephanie Friesen attended to demo car window decals for the 50th anniversary, will sell for $3.00 each

·         Tattoos have been ordered and will be provided free during 50th anniversary celebrations

9.       Christa Mitchell-Parent Rep Coordinator

·         Notice of Reader of PMHMA books or T1044 cost is $2000.00 and 2012 Statement of Review for PMHMA is $4000-6000 (Treasurer to contact Howlett Accounting to determine their fee)

·         Pictures-November 9 and 10th, Metcalfe Photography

10.    WOGHL Rep-Marcia Stinson

·         Next meeting Aug. 23 in Komoka

11.   Webmaster-Charlotte Wright-Boyd

·         50th anniversary committee plans:  Oct 12 Parade and Squires Game; Oct 13 Vendors in arena, Lobby/Ice activities, Dinner/Dance Wyoming Fair Grounds ( $100 deposit required); Oct 14/15 for Rep and AE teams, BBQ by MM

·         Need to contact Gary Dupuis regarding Lotto 500 license for Oct. 13 possible draw

12.   President:  Chris Fryfogle

·         Contacted East Lambton concerning Midget goalie relief

·         Contacted Sarnia MHA regarding Bantam players permitted to register in Petrolia as their MD team in jeopardy of folding


MOTION:  Max Boyd to chair a review of the current coaches committee status and procedures for the 2012-2013 season.  Motion by       and Second by Lisa Friesen, PASSED


New Business:  ACTION ITEMS


·         Magnets from UPS Store have been ordered and will be provided to all team coaches


MOTION:  All late fee monies collected by PMHA will be deposited in Developmental Account and be used to offset the cost for PMHA players to attend PMHA sponsored clinics (skills development).  Motion by Lauri Doig, Second Chris Fryfogle, PASSED (this will be added to Rules of Operations)

·         Jeff McLinchey will resign Ice Scheduler position at the end of this season. Replacement is needed and will be posted on website


·         Charlotte Wright Boyd will resign Webmaster position at the end of this season.  Replacement is needed and will be posted on website.


Motion to Adjourn:  Chris Fryfogle                          Second:  Lauri Doig

Next meeting:  September 13th,  7 pm